LEGAL · PRIVACY POLICY · UKMCGROUP.CO.UK

Privacy Policy

Last updated: June 2026

1. Who We Are

This Privacy Policy applies to the website ukmcgroup.co.uk and is issued by UKMC Group Ltd, registered in England and Wales ("UKMC Group Ltd", "we", "us", "our").

Our contact email for all privacy-related matters is: info@ukmcgroup.co.uk

UKMC Group Ltd operates three active brands — UKMC Events (ukmcevents.com), UKMC Media / Healthcare Investor Magazine (healthcareinvestormagazine.com) and UKMC Lounges (ukmclounges.com). Each brand may operate its own separate privacy policy. This policy covers ukmcgroup.co.uk only.

2. What Data We Collect

We collect personal data that you provide directly to us through the contact form on ukmcgroup.co.uk. The categories of personal data we collect are:

Identity data: your full name and job title
Contact data: your email address and, if provided, your telephone number
Organisational data: the name of your company or organisation
Communication data: the content of your message and your stated enquiry type
Consent data: a record of the consent you provide via the GDPR consent checkbox on our contact form

We also collect limited technical data automatically when you visit our website, including your IP address, browser type, operating system, referring URLs and pages viewed. This data is collected via essential cookies and is used solely to ensure the technical functionality of the website.

We do not collect sensitive personal data (also known as special category data) through this website.

3. How We Use Your Data

We use the personal data you provide for the following purposes:

To respond to your enquiry: when you submit our contact form, we use your name, email address and message content to provide you with a response. This processing is necessary for our legitimate interests in operating our business and responding to people who contact us.
To keep you informed about our services: where you have provided your explicit consent via the GDPR consent checkbox on our contact form, we may contact you by email with information about UKMC Group Ltd events, publications and services that we consider relevant to your stated interests. You may withdraw this consent at any time by contacting info@ukmcgroup.co.uk or by clicking the unsubscribe link in any email we send you.
To maintain records of communications: we retain records of enquiries received for the purpose of managing our business relationships and for legal compliance purposes.
To improve our website: anonymised and aggregated technical data is used to understand how our website is used and to improve its content and functionality.

4. Legal Basis for Processing

Under the UK General Data Protection Regulation (UK GDPR), we process your personal data on the following legal bases:

Consent (Article 6(1)(a) UK GDPR): where you have ticked the GDPR consent checkbox on our contact form, agreeing to us contacting you about our events, publications and services. You may withdraw consent at any time without affecting the lawfulness of processing carried out before withdrawal.
Legitimate interests (Article 6(1)(f) UK GDPR): for processing your enquiry and responding to your message. We have assessed that our legitimate interest in responding to enquiries is not overridden by your interests or fundamental rights and freedoms.
Legal obligation (Article 6(1)(c) UK GDPR): where processing is necessary to comply with a legal obligation to which we are subject.

5. How We Share Your Data

We do not sell, rent or trade your personal data to third parties.

We may share your personal data with the following categories of third parties where necessary:

Formspree Inc.: our contact form is processed via Formspree, a form processing service. Formspree receives and transmits the data you submit via our contact form. Formspree processes data in accordance with its own privacy policy, available at formspree.io/legal/privacy-policy. By submitting our contact form, you acknowledge that your data will be processed by Formspree.
Professional advisers: we may share your data with lawyers, accountants or other professional advisers where necessary for the legitimate conduct of our business.
Regulatory authorities: we may disclose your data to regulatory bodies, law enforcement or other authorities where we are required to do so by law.

We require all third parties who process personal data on our behalf to maintain appropriate security measures and to process your data only for the purposes we specify.

6. International Transfers

Formspree Inc. is a US-based company. Where your data is transferred outside the United Kingdom, we ensure that appropriate safeguards are in place in accordance with UK GDPR requirements. Formspree operates under standard contractual clauses and its privacy policy details its data transfer mechanisms.

7. Data Retention

We retain your personal data for the following periods:

Enquiry correspondence: we retain records of enquiries received and our responses for up to three years from the date of the enquiry, after which records are securely deleted unless an ongoing business relationship exists.
Consented marketing communications: where you have consented to receiving communications from us, we retain your contact details until you withdraw consent or until we determine that you are no longer an active contact, at which point we will delete or anonymise your data.
Technical website data: anonymised and aggregated technical data is retained for up to 12 months.

8. Cookies

Our website uses the following types of cookies:

Essential cookies: strictly necessary for the basic functionality of the website, including maintaining your cookie consent preference. These cookies cannot be disabled.

We do not use advertising cookies, tracking cookies, analytics cookies or any cookies that monitor your behaviour across other websites without your explicit consent.

9. Your Rights Under UK GDPR

Under UK GDPR, you have the following rights in relation to your personal data:

Right of access: you have the right to request a copy of the personal data we hold about you.
Right to rectification: you have the right to request that we correct any inaccurate personal data we hold about you.
Right to erasure: you have the right to request that we delete your personal data in certain circumstances.
Right to restriction of processing: you have the right to request that we restrict processing of your personal data in certain circumstances.
Right to data portability: you have the right to receive your personal data in a structured, commonly used and machine-readable format in certain circumstances.
Right to object: you have the right to object to processing of your personal data carried out on the basis of legitimate interests.
Right to withdraw consent: where processing is based on consent, you have the right to withdraw that consent at any time.

To exercise any of these rights, please contact us at info@ukmcgroup.co.uk. We will respond to your request within one calendar month.

10. Right to Complain

If you are dissatisfied with how we handle your personal data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) — the UK supervisory authority for data protection matters.

ICO website: ico.org.uk
ICO helpline: 0303 123 1113

We would always appreciate the opportunity to address your concerns directly before you contact the ICO, so please contact us first at info@ukmcgroup.co.uk.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our data processing activities or in applicable law. When we make material changes, we will update the "Last updated" date at the top of this page. We encourage you to review this page periodically.

12. Contact Us

For all privacy-related enquiries, requests to exercise your rights or general data protection questions, please contact:

UKMC Group Ltd
Email: info@ukmcgroup.co.uk
Website: ukmcgroup.co.uk